Privacy
Suricom Consultants Ltd (“Suricom”) is committed to protecting your personal data. Suricom will collect, process and use your personal data in compliance with the Law Providing for the Protection of Natural Persons with regard to the Processing of Personal Data and for the Free Movement of such Data of 2018 (Law 125(I)/2018) (hereinafter the “Law”) as amended and/or replaced from time to time, the provisions of Regulation (EU) 2016/679 (hereinafter the “General Data Protection Regulation” or “GDPR”)and any other legal and/or regulatory requirements.
Purpose of this Privacy Notice
The type of data held and the scope of the data processing will largely depend on the type of products and services that you have requested or have been granted to you, or on your relationship with us.
Your personal information will be protected and handled with utmost consideration for its confidentiality and your privacy.
This Privacy Statement contains additional details about when we may share your personal information with other third parties (for example, exhibition organizers). Additionally, the purpose of this privacy notice is to inform you as regards to the data protection rights you are entitled to under the current legislative and regulatory framework.
In this Privacy Statement, we refer to handling, collecting, protecting and storing your personal information as “processing”.
What personal data we process and where we collect personal information from
Suricom may collect personal information relating to you such as:
• Name
• Contact Details
• Date of birth
• Gender
• Travelling Documents (suck as IDs, Passports)
• Government identifiers (such as national insurance number)
• Employment records
• Behavioural Information.
Suricom may also need to process personal information about you that may be considered sensitive or a special category (for example about your health or ethnic origin) that we require to be able to provide the services or that may become apparent to us based on the personal information that we receive.
How do we collect personal information
Suricom may collect personal information about you in different ways, for example:
• you may provide it directly to us;
• we may obtain it because of the services that Suricom provides or has previously provided to our clients;
• we may receive it from third parties, such as your employer, or a tax authority and/or other relevant authority/administrative bodies;
• we may have observed or inferred from the information you provide to us and the way you interact with us, for example from cookies used on a Suricom website you visit.
This personal information can be received in any manner, including in-person discussions, telephone conversations, and electronic or other written communications.
Without access to all the personal information that we need, we may be unable to provide or complete the services for our client.
Where another person (a company or a partnership, e.g. your employer or any third parties acting on your or their behalf) provides your personal information to us, they must also comply with their obligations under the relevant privacy laws and regulations.
Disclosing personal information to us relating to third parties
If any personal information which you provide to us relates to any third party, then by providing us with their personal information you confirm that you have obtained any necessary permissions from those persons to the reasonable use of their personal information in the way set out in this Privacy Statement, or you are otherwise permitted to give us this personal information. You should share a copy of this Privacy Statement with those other individuals when disclosing any personal information about them to us.
Why do we process your data (purpose of the processing)
Suricom collects personal information about you to:
• Provide services to our client
• Keep you informed of services we think may be of interest to you
• Produce aggregate insights that do not identify you
We may also use your personal information for the purposes of, or in connection with:
• compliance with applicable legal, regulatory or professional requirements
• protecting our rights and/or property.
On what legal basis do we process personal information about you
We are required by law to set out in this Privacy Statement the legal grounds upon which we rely in order to process your personal information.
We may use your personal information for the purposes outlined above because:
(a) we have a legitimate interest in processing your personal information, which may be to:
• provide services to our clients;
• keep you or our clients informed about relevant products and services and provide you with information, unless you have indicated at any time that you do not wish us to do so
• evaluate, develop or improve our services or products; or
• protect our business interests.
or
(b) we are subject to legal or regulatory obligations, such as providing information to a public body or law enforcement agency.
To whom will we disclose your personal information
we may disclose your personal information to:
• Exhibition Organizers
• competent authorities, including courts and authorities regulating us in each case to comply with legal or regulatory obligations or requests
• service providers handling your information on our behalf; in each case, such service providers will be contractually bound by confidentiality and privacy obligations consistent with the obligations in this Privacy Statement
• third parties to whom we disclose information in the course of providing services to our client.
Please note that some of the recipients of your personal information referred to above may be based in countries or regions without data protection rules similar to those in effect in your area of residence. In such cases, adequate safeguards will be in place to protect your personal information. Such adequate safeguards might include a data transfer agreement with the recipient based on standard contractual clauses approved by the European Commission for transfers of personal information to those countries.
How do we keep your information secure
We have in place reasonable commercial standards of technology and operational security to protect your personal information from loss, misuse and unauthorized access, disclosure, alteration or destruction. Only authorized personnel, with appropriate awareness of privacy and security obligations, are provided access to personal information.
How long will we keep your information
We retain personal information as long as is necessary to fulfil the purposes identified in the “Why do we process your data (purpose of the processing)” section above or as otherwise necessary to comply with applicable laws, professional standards, or as long as the period in which litigation or investigations might arise in respect of our services to our client.
Sending you marketing information
We may use your information from time to time to inform you by letter, telephone, email and other electronic methods, about similar products and services (including those of third parties) which may be of interest to you.
You may, at any time, request that we do not send such information to you by one, some or all channels, by following the opt-out instructions in communications from us or writing to us.
